Creating accessible Microsoft Office Word documents
This post looks at guidelines for making Microsoft Word Documents more accessible to students.
This page provides general guidance on making Word documents more accessible. Some of the points are linked to help guides, which explain how to implement the recommendation.
- Make sure text is size 12 or 14, with headings even larger.
- Use the inbuilt styles to structure the document and make it easier for students to navigate.
- Add alternative text to images, graphs, charts and tables.
- Avoid floating objects (e.g. text boxes) and add images in line with the text.
- Use a simple structure for tables (e.g. reading left to right, row by row) and specify column and row headers.
- If you are adding links to websites in the document then ensure that you use meaningful text to make the link rather than the web address.
- Add screen tips to links to let users know where the link will take them to.
- Use the accessibility checker in Office 2010 to check for accessibility issues.
For further guidance on making Word documents accessible take a look at the following resources:
- JISC TechDis Acessibility Essentials 2 – Word Documents
- Accessible Digital Office Document Project – Microsoft Word 2010
- Microsoft Office 2010 – Creating accessible Word documents
- Quick guides for making Word, PowerPoint and PDF documents accessible
The next blog post will look at how to make Microsoft Office PowerPoint presentations more accessible.