This post looks at guidelines for making Microsoft PowerPoint Presentations more accessible to students.
This page provides general guidance on making PowerPoint presentations more accessible. Some of the points are linked to help guides, which explain how to implement the recommendation.
- Make sure that text is at least size 24 where possible with headings even larger.
- Keep text short and concise and if needed expand upon points within the notes section.
- Ensure each slide has a unique title to help students find the information they need.
- Add alternative text to images, graphs, charts and tables.
- Use the default PowerPoint layouts for slides as this provides an automatic reading order for the items on the slide.
- Check the outline view of the slides to ensure that all the text based content is being picked up.
- Avoid slide transitions and keep animations simple to help organise information into manageable chunks.
- If you are adding links to websites in the document then ensure that you use meaningful text to make the link rather than the web address.
- Add screen tips to links to let users know where the link will take them to.
- Add the text from the slides to the note section. This makes is easier to convert the presentation into an alternative format.
- Consider the advice on making audio and video accessible if these are included as part of the presentation.
- Use the accessibility checker in Office 2010 to check for accessibility issues.
For further guidance on making PowerPoint Presentations accessible take a look at the following resources:
- JISC TechDis Accessibility Essentials – PowerPoint
- OIT Office of Information Technology – Microsoft PowerPoint
- WebAIM PowerPoint Accessibility
- Microsoft Office advice on creating accessible PowerPoint presentations
- Accessible Digital Office Document Project – Advice on accessible PowerPoint Presentations
- Quick guides for making Word, PowerPoint and PDF documents accessible
The next blog post will look at how to make PDF documents more accessible.